Round Lake Area Education Foundation
Grant Making Procedures and Policies
2021 - 2022

Grants are requested by application located here. Grants will be allocated three times during the school year. Please make sure you follow the schedule to assure consideration of your grant application.

Procedures for Consideration
Staff considering submitting an application for a grant must review the proposal with the principal of their building. The principal reviews to make certain the request supports standards goals for the district, supports student achievement, and is not already funded in the school budget. The principal may also request additional information or clarification as needed. Once the principal approves, the applicant will check that this step is completed before electronically sending it to the district.
After the principal approves the proposal, the grant is submitted electronically for district review and approval to the address designated in the application. Depending on grade level, the application is then routed to either-
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Beth Kiewicz                                                                         Dr. Kurt Rohlwing
Director of Elementary Education                                      Director of Secondary Education
bkiewicz@rlas-116.org                                                           krohlwing@rlas-116.org

The grant is then reviewed by administrative designee to be certain the request meets state standards, supports district goals, and cannot be funded by any source within the district budget. The administrative designee may also request additional information or clarification as needed.
If approved, it goes on to the Grants Committee for evaluation and recommendation to the Foundation Board.

RLAS-116 Education Foundation Grant Ranking Criteria
The Grants Committee will use the following ranking criteria method to evaluate grants. There are a possible of 17 total points received under the following criteria for grants under consideration:

• 3 possible points for unique and innovative
• 3 possible points for individual student impact
• 3 possible points for sustainability, durability, and continuity
• 3 possible points for collective impact of the program - multiple classes/number of students involved? Credit hours earned?
• 2 possible points for business and/or community partnerships
• 3 possible points for alignment with Foundation goals and mission

Awards must have a minimum Average of 9 (nine) or better to be considered.

RLAS-116 Education Foundation Grant Discussion Procedures
We open each review with pros and cons of each request; share total points awarded by each evaluator and establish an average score.
The time frame for discussion is 15 minutes for pros and cons then an additional 5 minutes to share scores and determine the averages. This time limit may be amended by a vote of the committee.
If a grant applicant is recommended by the Grants review committee, it goes to the board for confirmation.

RLAS-116 Education Foundation Procedures for Approved Grants
When approved, Grants Chairman notifies the following people of the award: teacher receiving award, copying principal, Foundation Treasurer and Executive Director of Engagement & Community Relations.
Grant awardee submits quote to the Executive Director of Engagement & Community Relations at hbennett@rlas-116.org in preparation for purchase order entry,  District pays the invoice. Purchase order is then submitted to the Foundation Treasurer for reimbursement.
The Executive Director of Engagement and Community Relations sets up formal presentation at school’s earliest Staff Meeting. Foundation President awards certificate printed by Grants Chairman to the grant recipient at Staff Meeting, explains Foundation Grants to staff and encourages others to apply, reminding them of the mission of the Foundation.
Grant awardees are expected to take photographs/videos of program being supported by the grant funding and is asked to share this information with the Foundation as follow up.​

RLAS-116 Education Foundation Grant Application Schedule

Grant Period	Staff Submission Date	District Approval Date	Foundation Approval Date
October	Oct. 18, 2021	Oct. 20, 2021	Oct. 28, 2021
December	Dec. 13, 2021	Dec. 15, 2021	Dec. 23, 2021
March	Mar. 14, 2022	Mar. 16, 2022	Mar. 24, 2022

Grant awardees are notified within 72 hours of the Education Foundation Board's approval or rejection.